Event Manager (May-November)

Location:

Berlin

Application Deadline:

15 April 2025

Job description:

The European Exchange is seeking a reliable Event Manager to organize an international conference on a freelance or fixed-term basis. This role is ideal for candidates with at least two years of experience in event management, particularly in high-level conferences.

Contract Duration: 1 May – 30 November 2025
Working Time: Part-time (50%)
Deadline for Applications: 15 April 2025

Since 2005, The European Exchange has been dedicated to promoting democratic development in Europe and its neighborhood. Our work is guided by principles of pluralism, open societies, and respect for human and civil rights. We believe that strong institutions, free elections, and civic engagement are key to democratic governance.

The European Exchange holds the secretariats of two international platforms for civil society cooperation: the European Platform for Democratic Elections (EPDE), an association of European civil society election observation organizations, and the KYIV DIALOGUE, an independent German-Ukrainian project association. Since 2019, the European Exchange implements the Initiative Quorum, which seeks to strengthen the participation of citizens with migration history in Germany's political processes.
The work of the European Exchange is supported by German federal ministries, the European Union, and international foundations.

Key responsibilities include:

Manage preparations for a high-level international conference scheduled for September 2025 in Brussels, Belgium
Ensure seamless coordination of all involved stakeholder groups
Maintain clear and effective communication with internal teams, external contractors, and stakeholders
Invite and manage speakers and guests
Oversee deadlines, task scheduling, and event logistics in cooperation with the EPDE management, the communications, and finance teams
Assist in the management of other events at European Exchange

Requirements:

Experience and Skills

Minimum 2 years of experience in event management, especially in conferences and/or political events
Bachelor’s or Master’s degree in a related field (political studies, international relations, area studies), advanced knowledge of (domestic) election observation is a plus
Excellent communication skills (both in written and verbal)
Strong attention to detail, organizational skills, and reliability
You can keep calm in a fast-paced and sometimes stressful event environment.
Experience with project/event management tools (e.g., Kanban, Monday.com) and Microsoft Office

Languages

Good command of English (required)
Good German skills (required)
Knowledge of another European language (French, Ukrainian, Polish) is a plus

Additional Requirements

Work permit for Germany
Willingness to travel occasionally for work

What we offer

You will work with a very agile, diverse, international team and appreciative work environment

Flat hierarchies and short communication channels

Modern loft office in Berlin-Kreuzberg, close to the Landwehrkanal

Salary oriented at TvÖD (public sector pay scale)

Access and download the original job posting here.

We look forward to receiving your application!

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How to apply:

Incoming applications will be reviewed on an ongoing basis and we reserve the right to conduct interviews before the application deadline. Please send your application consisting of a letter of motivation, your CV, references, and salary expectations in ONE pdf file to: job@european-exchange.org

Application Deadline:

15 April 2025

If you have any questions about this position, please contact the following email address: job@european-exchange.org.

The European Exchange (Europäische Austausch gGmbH) was founded in Berlin in 2005 and since then has been committed to the democratic development of Europe and its neighborhood. We are committed to pluralism, open societies, and respect for human and civil rights everywhere on our continent. Strong institutions, free elections, and the control of state action by citizens are basic prerequisites for this. The work of the European Exchange is supported by German federal ministries and the European Union.

The European Exchange promotes equal opportunities for applicants regardless of their race, skin color, religion, gender, sexual orientation, gender identity, national origin, or any disabilities.

Further information and news can be found at www.european-exchange.org